Agenda Items

Outcomes/Action Items

I. Refreshments, Welcome, Introductions

II. Announcements

A. Emergency Preparedness Planning (EPP) Part 4, Beverly Wing

· Boston providing EPP for past 3 years

– RFP on January 26 due last Monday

o Application: choose 1 of 2 or both components:

– Initiate new collaboration

– Further education / outreach

– TCC applied for both – $20,000 maximum. Grant period ends June 30.

o Work more closely with Coalition members and integrate EPP into curriculum, on-going activities.

– Offer staff training

o Bring information out to another venue

– Relied on press to get message out

– Work with new constituency of youth, work with YES youth program, possible comic or video on YouTube or Facebook

o YES, AACA, Greater Boston Chinese Golden Age Center, BCNC on behalf of TCC

1. CHNA Mini-grants, RFP will be issued soon, due in March, Sherry Dong

· Sherry is the link team leader for TCC to mini-grants

– This year early issue one RFP as pooled funds

– Only 1 application from TCC, so interested groups should contact Sherry

– Due March (late)

– Contact Sherry Dong if your group is interested in CHNA mini-grants

III. Organizational Update, Phillips Brooks House Association. www.pbha.org

Kerry McGowan, PBHA’s Director of Programs

· PBHA is a student-run, staff-supported, non-profit

– Governed by student cabinet, officers elected every year

· About 70+ programs – all volunteer

– About 1,200 Harvard undergrads involved each year

– Only student-run homeless shelter in the country is at Harvard Square

– Prefers to run community-based programs

· Dual mission:

(1) Serve communities

(2) Train undergrads in non-profit management

· 12 staff supporting programs, don’t really handle operations

– Serve as links to communities and as institutional memory with student turnover

– Step in to address issues of liability, financial advisors, etc.

– Kerry is 1 of 4 program directors but they just advise, don’t “direct”

· Funding

– Budget is about $1.5 million annually. Raised by students, through grants, alumni, and some events.

· Talk about Chinatown programs (see handout)

– 6 programs which allow PBHA to serve Chinatown year-round

(1) Chinatown Afterschool Program

(2) Chinatown Big Sibling

(3) Chinatown Teen Program

(4) Chinatown Citizenship Program

(5) Chinatown ESL Program

(6) Chinatown Adventure (CHAD)

IV. Follow-up: Coalition Readiness Assessment, Nilushka Nethisinghe, Greater Boston Center for Healthy Communities

– October 9: Nilushka came to administer Coalition Assessment Tool

– Working with YES for a community prevention strategy and implementation

– 12 members filled out survey at regular meeting

– Go over strengths and area concerns

A. Coalition Structure

– Challenge: agreement in current org chart may be refined by not comprehended

– Unclear on decision-making process

B. Coalition Capacity

– Half of the members unsure if coalition actively engaged all members

– Unclear difference between paying and non-paying members

– Should engage more residents, business members

C. Community

– Agree

o All members agree TCC works actively in the community

o Use resources in TCC and community

o Did not intentionally collect data on substance abuse

– Disagree

o Half of the members felt substance abuse issue

o Majority members agree substance abuse control needs more work

D. TCC Readiness

– Members well-networked, understood community

– Participation in members

– Agree community is aware of TCC presence

– Nilushka provided document with more information

o Member direction

o Mission / vision

o History / accomplishments

o Engage members in strategic information

o Clear defined roles, dues

o Update decision process

o New and seasoned members more interaction

– Discussion

o Good that TCC invited David Moy to talk to new members re: background

o Make membership dues more clear

– Confusing. Good to have clear payment structure.

– Beverly: Historically there were 2 membership levels.

o Full membership, dues paying – must attend 4 meetings before

o Associate membership – non-voting

– We wanted TCC to stay welcoming / open, so didn’t make a big deal about dues.

– Next Steps

o Exec Committee come back with something, even if just materials as a starting point.

o Pursue funding sources for staff.

o Include next Executive meeting dates in future agendas.

– Exec Committee come back with something, pursue funding sources for staff